FECT ADMIN

ADMIN ZOOM MEETING - 02.11.2020 Participants - LZ, RZ, TH, AH, FS, ZJ Time - 4.00 - 5.30 Agenda - Trello Board (Admin/ HR/ Legal / ZY cases / TC set up / VSO - FECT and TC in Akurana / DS/ Strategic Planning ) - SWOT Analysis - Blog & Other Knowledge management Went through the Trello boards. It' not maintained for more than one month. - In the FECT Admin Trello Board - Admin - Re-Org 2020 Card - Strategic Plan Ver 29 - Add when/who created - TH Took the percentage how we think Category                                                                  RZ            TH             FS Office Management                                      ...

RZ & TH Opportunity Facility of Library. Individual instruction from the Team Leader / Supervises. Communication facilities has improved (Zoom/Signal/Wtsup) Good platform for Questions & Answers. International Travel. Weaknesses Loosing & forgetting password & username. No check list Not organized stuff for easy access from home. We have got valuable data which have to be sorted & digitized. Some equipment need repair & service. Proposals been not accepted. Require sufficient time to finish up targets. Threats        Some do not have computer or internet connection at home. Need of technical expertise. Increase of Global infection problem Global financial crisis - leading to low funding opportunity. Human threats-( careless employees  or on line Hackers). Natural & environment threats ( Flood,Fire,vireos) Technology failures ( System crashing).     

  Two files attached Participants - TH, RZ, FS 1. Admin_Task_OTF_Ver2 (excel file with all the admin tasks OTF in details) 2. Admin task list in diagram (This was done around 2017 with all the admin tasks) Below is a outline of Admin Theme.  OFFICE MANAGEMENT      Filing and Record keeping  ·   Currently most documents are soft copies. Can upload these files in to Cloud storage device.  ·   Currently files that are been stored manually have to be scanned and saved as a soft copy.   Next Steps ·   Manually stored file to be scan and save it with a suitable name. ·   Cross check all the files what it already in email attachments and in cloud storage devices such as in G-drive.  ·   Create alternative accounts for sharing files in cloud storage devices.  ·   Create an online account through g-drive or Dropbox as an option. ·   Create ...