ADMIN ZOOM MEETING

ADMIN ZOOM MEETING - 02.11.2020
Participants - LZ, RZ, TH, AH, FS, ZJ
Time - 4.00 - 5.30

Agenda
- Trello Board (Admin/ HR/ Legal / ZY cases / TC set up / VSO - FECT and TC
in Akurana / DS/ Strategic Planning )
- SWOT Analysis
- Blog & Other Knowledge management

  • Went through the Trello boards. It' not maintained for more than one month.
      - In the FECT Admin Trello Board - Admin - Re-Org 2020 Card        
  - Strategic Plan Ver 29 - Add when/who created - TH
  • Took the percentage how we think
    Category                                                                  RZ            TH             FS
    Office Management                                                 20            10             15
    HR                                                                            15             20             20
    Physical Inventory                                                    15              5              10
    Library                                                                       20             5              15
    Planning & Monitoring                                             10            10               7
                                Total   80      50     67
  • Next Steps
    - Trello board neglected badly. Decided this morning handover to     
          Admin  - FS                        
          HR  -  FS                                                  
          Legal - RZ 
          ZY cases -  RZ  
         TC set up - FS                        
         VSO - FECT and TC in Akurana - FS
  • Recruitment
     -  Outreach to recruit admin staff - Support of AL Students / Diploma Students / Degree Students / Professional
    Next Steps                            
      - Review previous applicants - FS                    
      - Develop Profile Information  - RZ & FS                
      - Update the Admin Job Description                    
      - Advertise through institutional that send us folks            
      - Advertise through past referees                    
      -  Publish on Sunday Observer - Admin/ Legal / Non-Fiction Writing / 
          Researcher / Publishing - Communication
      -  University or NIBM Interns - Cost Effective                
      -  Professional  - Retired Person / Decamped Kandy - Open for that    
      -  Online Searches                              
      -  Our lists of friends and Alumni

Comments

Post a Comment

Popular posts from this blog

ADMIN ZOOM MEETING - 09.11.2020

  Participants - LZ, RZ, TH, FS Time – 3.30 - 6.20 Agenda            - Trello Board (Admin/ HR/ Legal / ZY cases )   1.         Went through FS monthly report – Follow up needed 2.         Went through the Legal Trello board below changes made -            Already added tasks changed as SMART tasks -            Added due dates -            Added members -            Added labels (How Important and Urgency)   3.         ZY Cases -            Identified the revised tasks. -            Identify the Information cards & move it to the information board.   4.         HR -            Identified the questionable cards. -            TH/FS – Review all the cards that you are in and created and check whether they are SMART. -            Improve the Trello use - RZ   5.         Admin -            Identify Learning Resources for Trello for all Staff   6.         Checked the attendance summary sheet prepared by RZ.   Note - NEED TO IMPROVE ABOVE MENTIONED TASKS BEFORE THE NEXT MEETING
Read more

Admin meeting - 27.11.2020

 Admin Meeting – 27.11.2020. Time – 4.30 – 5.25PM Attendance - LZ, TH, FS Absent - RZ -        Organize the office documents in the relevant places since staff are not attending there are particularly things out of order, we had a form of Legal work- so that needs to be arranged (RZ, ZJ, TH to attend to this) ·          Started legal things to get done. ·          Organize the legal cupboard (arrange the files)   Legal -        RTI Letters to be revised and posted as soon as possible ·          ETF response came last week (Date ?) -        Come up with plans on how to organize the Legal cupboards, should we buy another cupboard or filing cabinet? -        Exclude forwarding mails to AH in emails as she shall be unavailable for 3 weeks Collaboration Boards -        Update the Trello boards of Admin/HR/Legal/Re-org as decided in the past meetings (FS,RZ) -        IT Trello Boards - IT master task list, Instruments, Communication to be updated by TH  Generate materials for Notice Board +
Read more

Why this blog

As we don't seem to not have a blog for admin - I created one - so as not to lose the name. You can include information in your emails or messages that have lasting value here.
Read more